Employees Terms And Conditions Policy:
Objective
To provide clear and transparent terms and conditions of employment which are in tandem with all legal requirement.
Operating Procedures
Given below are the terms and conditions of employment provided for employees. All queries at variance with this policy are to be addressed to the work place HR Officer, and his / her decision is final.
Classification Of Employees
All employees in the work place will be classified under the following heads.
Permanent Employee
Is one who is employed at a permanent post and includes any person who has satisfactorily completed the prescribed period of probation in the same or higher or equivalent category in the work place, and has been confirmed in writing.
Probationer
Is one who is provisionally employed to fill a permanent vacancy and who has not completed the period of probation of 06 (Six) months or such extended period.
Trainee
Is one who is engaged essentially in acquiring the skill sets required for the job assigned to him / her, provided that the period of such learning shall not exceed two (2) months. He / she shall have no right to employment in the work place after the completion of the training period.
Temporary Employee
Is one who is engaged for work which is temporary in nature, or likely to be finished within a limited period.
Casual Employee
Is one who is employed on a daily basis or piece rate basis for work, which is essentially occasional or casual in nature on a day-to-day basis.
A permanent workman, who is employed as a trainee in a higher post may at any time during the period of training, be reverted to his original post, provided that during the period of training a permanent workman shall not be deprived of the benefits accrued to him in his permanent post.
Proof Of Age
Every workman at the time of his employment is required to declare his age in the application blank (Annexure II). All those already in employment shall declare their age, if they have not so declared at the time of their employment.
Employee for this purpose shall provide any of the following documents for proof of age:
Birth certificate
10th standard marks card or transfer certificate
Age Certificate from a dentist / medical officer approved by the company.
Certificate issued by the registrar of births or any other local authority.
Proof of address
All employees shall provide proof of permanent and temporary address before joining and all written correspondence wherein there is need to be addressed to the employee’s residence shall be sent to the last address provided by the employee.
When an employee is shifting or relocating his residence, he shall provide the new address in writing one (1) week prior to his shifting or relocating.
Employee(s) for this purpose shall provide any of the following documents for proof of address:
Driving license
Ration card
Voters ID card
Certificate issued by the registrar or any other local authority.
Copy of the House Lease Agreement
Duty Joining Form
Hours Of Work
The work place works six days a week on an 8 hours shift, which excludes two tea breaks one in the morning and one in the evening for ten minutes each and a lunch for thirty minutes.
The weekly off will be on Sundays.
Shift Timing
Currently the work place operates only in a general shift. There may be more than one shift worked in a department or any department or any section of a department as and when there is a business need.
If more than one shift is worked in the work place the employee shall be liable to be transferred from one shift to another.
A shift working may be discontinued or temporarily stopped based on the business requirements.
If on discontinuance of the shift working any employee has to be retrenched, then the provisions of the Industrial Disputes Act 1947 will be followed.
Attendance
Every employee shall “PUNCH IN” and “PUNCH OUT” his attendance through the time office at the time of entering and leaving the work place premises, at shift start, close and during rest intervals as and when such facilities are made available.
Every employee shall be present at the place of his work in his or her respective departments at the start of the shift time.
A period of fifteen (15) minutes late coming after shift start is provided for employees who are unable to come in time due to unavoidable circumstances.
In any case the employee shall not come late more than (2) two such occasions in a month; and if in any case an employee(s) comes late more than twice (2), appropriate deductions from the wages shall be made.
Employees’ coming late more than 15 minutes from scheduled shift timing shall be liable for disciplinary action.
Deductions from the wages shall be in proportion with the time of late coming.
Any employee who after punching his card is found absent from his place of work at any time during the working hours without permission shall be liable for disciplinary action for loitering and wages shall be deducted for the period she / he was not found in the place of work.
Wage period
The wage period is calculated on the calendar month basis. And all payments to employees shall be in this regard.
Objective
To provide clear and transparent terms and conditions of employment which are in tandem with all legal requirement.
Operating Procedures
Given below are the terms and conditions of employment provided for employees. All queries at variance with this policy are to be addressed to the work place HR Officer, and his / her decision is final.
Classification Of Employees
All employees in the work place will be classified under the following heads.
Permanent Employee
Is one who is employed at a permanent post and includes any person who has satisfactorily completed the prescribed period of probation in the same or higher or equivalent category in the work place, and has been confirmed in writing.
Probationer
Is one who is provisionally employed to fill a permanent vacancy and who has not completed the period of probation of 06 (Six) months or such extended period.
Trainee
Is one who is engaged essentially in acquiring the skill sets required for the job assigned to him / her, provided that the period of such learning shall not exceed two (2) months. He / she shall have no right to employment in the work place after the completion of the training period.
Temporary Employee
Is one who is engaged for work which is temporary in nature, or likely to be finished within a limited period.
Casual Employee
Is one who is employed on a daily basis or piece rate basis for work, which is essentially occasional or casual in nature on a day-to-day basis.
A permanent workman, who is employed as a trainee in a higher post may at any time during the period of training, be reverted to his original post, provided that during the period of training a permanent workman shall not be deprived of the benefits accrued to him in his permanent post.
Proof Of Age
Every workman at the time of his employment is required to declare his age in the application blank (Annexure II). All those already in employment shall declare their age, if they have not so declared at the time of their employment.
Employee for this purpose shall provide any of the following documents for proof of age:
Birth certificate
10th standard marks card or transfer certificate
Age Certificate from a dentist / medical officer approved by the company.
Certificate issued by the registrar of births or any other local authority.
Proof of address
All employees shall provide proof of permanent and temporary address before joining and all written correspondence wherein there is need to be addressed to the employee’s residence shall be sent to the last address provided by the employee.
When an employee is shifting or relocating his residence, he shall provide the new address in writing one (1) week prior to his shifting or relocating.
Employee(s) for this purpose shall provide any of the following documents for proof of address:
Driving license
Ration card
Voters ID card
Certificate issued by the registrar or any other local authority.
Copy of the House Lease Agreement
Duty Joining Form
Hours Of Work
The work place works six days a week on an 8 hours shift, which excludes two tea breaks one in the morning and one in the evening for ten minutes each and a lunch for thirty minutes.
The weekly off will be on Sundays.
Shift Timing
Currently the work place operates only in a general shift. There may be more than one shift worked in a department or any department or any section of a department as and when there is a business need.
If more than one shift is worked in the work place the employee shall be liable to be transferred from one shift to another.
A shift working may be discontinued or temporarily stopped based on the business requirements.
If on discontinuance of the shift working any employee has to be retrenched, then the provisions of the Industrial Disputes Act 1947 will be followed.
Attendance
Every employee shall “PUNCH IN” and “PUNCH OUT” his attendance through the time office at the time of entering and leaving the work place premises, at shift start, close and during rest intervals as and when such facilities are made available.
Every employee shall be present at the place of his work in his or her respective departments at the start of the shift time.
A period of fifteen (15) minutes late coming after shift start is provided for employees who are unable to come in time due to unavoidable circumstances.
In any case the employee shall not come late more than (2) two such occasions in a month; and if in any case an employee(s) comes late more than twice (2), appropriate deductions from the wages shall be made.
Employees’ coming late more than 15 minutes from scheduled shift timing shall be liable for disciplinary action.
Deductions from the wages shall be in proportion with the time of late coming.
Any employee who after punching his card is found absent from his place of work at any time during the working hours without permission shall be liable for disciplinary action for loitering and wages shall be deducted for the period she / he was not found in the place of work.
Wage period
The wage period is calculated on the calendar month basis. And all payments to employees shall be in this regard.
